Risk Management Assignment

The risk management assignment is about manage risk and ensure safety at workplace.

Assessment 1

Answer 1

A hazard is anything that can cause harm like chemicals, current, height or machines whereas risk is the rating which describes the chances that a person will get hurt by the hazards. The risk can be high, low or medium.

Answer 2

(a) Hazards: fire, explosion, machinery failure

Risks: financial risk, operational risk, health and safety risks

(b)

  • Financial risks are related to the economic condition of the organization. There will low profits in case of financial risks.
  • Health and safety Risk means any risk due to the unhygienic environment of the office or due to problem in the machinery in the factory.

Answer 3

Risk management is defined as the process by which the risk factors are analyzed and evaluated in order to lessen the harm that can be caused by it. It is a continuous process which is done in order to avoid or minimize the effects of the risks.

Answer 4

In ISO 31000, the risk is defined as the outcome of uncertainty on things either positive or negative.

Answer 5

In AS/NZS4360, the risk is defined as the chance of happening something which will have some effect on the things which can be calculated in terms of gain or loss.

Answer 6

The main difference between new ISO 31000 and AS/NZS 4360:2004 is in the principles for managing risk. AS/NZS 4360:2004 is implied and considered as the part of risk management culture whereas ISO 31000 is explicit.

Answer 7: Case Study

  1. The floor should not be left wet in spite of the fact that it is known to one of the employees of the organization.
  2. Organization must keep a record of the dedication shown by Christine and should check with the cleaning person that why the floor was wet and slippery.

Answer 8

The aim of the Federal WHS Act 2011 is that the people must comprehend their wellbeing and security responsibilities and rights at their place of work.

Answer 9

The responsibilities of employees:

Work with safety in order ensures the safety of oneself as well as of others. In order to do following steps should be followed:

  • Wear all the safety equipment
  • Follow safe work procedures
  • Do not play or experiment with the equipment provided
  • Do not interfere with the machine guards
  • Behave properly

Immediately report any WHS issue to the management.

The responsibilities of employers:

  • Must give proper training to the staff to handle any emergency situation
  • All the employees must be discussed about the safety issues of the organization
  • Provide employees with Personal Protective Equipment and also teach how to use it
  • Keep a check on WHS system
  • Employers must be aware of NSW work health and safety act 2011

Answer 10

Duty of Care is the legal obligation on the person to keep a watch on his own act so that his acts do not cause any harm to others. If a person’s act causes some harm to others then he will be considered as negligent and will be under legal proceedings.

Environmental law is the kind of establishment or the treaty that is responsible for keeping a track of the relation between the human activity and environment. The human activities should not cause any harm to the natural environment.

Answer 11

It is always better to consult with few members regarding any issue. There are possibilities that some of the points get left out, but if many members are discussing the same thing, all the points related to topics are discussed. There are various methods of consultation like brain storming etc.

Answer 12

The policies can be made accessible to the employees through online search, discussion with colleagues, seniors, supervisors etc., by contacting WHS unit, by attending meetings etc. There are various forms like WHS resource etc. from the information can be gathered. Some of the common methods in the organization are like displaying it on notice board, posters in the organization etc.

Answer 13

The most effective way will be to discuss the same with the employees as this will help them to clear their doubts also. If employees will have any problem, it can be handled immediately.

Answer 14

In order to conduct a review plan there must be review dates set so that the risk control plan can be tracked. This fill help in finding the gap between the plan and implementation, if there will delays it will be known immediately.

To check the effectiveness of the plan the review plan must be under invigilation for some time after the implementation.

Answer 15

The strengths of the risk management plan is that it has started well of and was able to assess the risks involved accurately.

The weakness was that the plan was implemented with the projects at the initial stages but as the project moved further everyone forgot about it and hence the risk factors increased.

Answer 16

Reasonable adjustments are made at the work place in order to make the environment safe for disabled persons. The adjustments are made for them so that they get an equal opportunity to get the employment, get equal term and conditions of the job. There are many physical adjustments also done like providing some physical equipment or facilities, adjustments in work related methods etc.

 For example if there is some person who cannot walk will be provided with a wheel chair so that the employee does not face any problem in commuting.

Answer 17

The two insurances are fidelity insurance; it provides insurance against the frauds caused by the employees and committee members. Other is public liability insurance, which provides cover against the negligent claims made by third party.

The insurance providers are Jardine Lloyd and Thompson (JLT) and HSBC which provides corporate insurance.

Answer 18

There is a separate department for handling all the WHS records and there is manager who has got some supervisors to work under him.

Answer 19

The organization need to keep the record of all the hazards that are identified by the employees within the working premises.

Answer 20

 The review of the plan should be done at the regular interval of time depending on the type of risk involved. If it is low the interval can be more, if high risk involved then the intervals should be of shorter duration.

Answer 21

The best way is to do an audit regularly to check the appropriateness of the documents.

Assessment 2

Part A

The potential hazards at the work place were poor light condition, the inflammable materials and other gasses in the factory, bacteria viruses at the canteen, stair cases, unmanned lifts etc.

Hazard Inspection list

Is any part of the premises used as a dumping ground for unused furniture, old computers, and paint tins, etc.?

Check: Store room YES  
  rooms/ workshops   NO
  car park YES  
  offices   NO
  under buildings YES  

Are any of the following items manually lifted/carried by one person any great distance?

Check: slabs of soft drink   NO
  cartons of photocopy paper YES  
  containers of books   NO
  TVs or VCRs   NO
  computers   NO

Can any of the following tripping hazards be found?

Check: frayed/torn carpets and doormats YES  
  worn tiles   NO
  items stored in corridors or doorways   NO
  chipped or uneven steps   NO
  uneven pathways YES  
  cables/extension leads across walkways   NO

Do all fire extinguishers comply with the following?

Check: Conspicuous YES  
  access uninhibited   NO
  with a rectangular location sign (not less than 2m above floor) YES  
  mounted at ‘grab height’ (not more than 1.2m above floor, unless the possibility of dislodgement or damage exists) YES  

Are chemicals stored in any of the following ways?

Check: in food or drink containers (especially still with original label)   NO
  decanted into unmarked or damaged containers   NO
  flammables near possible ignition source   NO
  leaking/damaged containers and/or damaged labels YES  
 ARE THERE COPIES OF MATERIAL SAFETY DATA SHEETS (MSDS)? YES  

Do the offices/ rooms include any of the following ergonomic hazards?

Check insufficient storage YES  
  cartons/bags stored under desk YES  
  poor lighting YES  
  inadequate ventilation   NO

Are large, heavy and/or awkward items stored above shoulder height or below knee height in any of the following locations?

Check: store rooms YES  
  general office   NO
  staff workroom/work stations   NO

Can any of the following electrical hazards be found?

Check: frayed cords   NO
  ‘piggybacking’ double adaptors   NO
  radiant heaters   NO
  faulty/non-working electrical equipment   NO
  blocked/unlabeled/ineffective emergency stop buttons   NO

Is accumulated dust evident in any of the following areas?

  photocopier room YES  
  computer rooms   NO
  general offices/ rooms   NO

Does staff ever need to climb on to furniture to perform the following?

Check: put up displays   NO
  access books/folders/equipment YES  
  dispose of rubbish in hopper   NO
  change light globes YES  
  open windows YES  
  operate air conditioner   NO

Do all computer work stations have the following?

  monitor adjustable for operator eye height YES  
  viewing distance between eyes and monitor between 400 and 700mm YES  
  sufficient thigh clearance under desk YES  
  cords & cables under the desk, not in walking area   NO

Part B

  1. The organization is an Information Technology start-up company. The company has working staff of about 250members and the support staff of 20 members. It is located at the suburbs of the city. Most of the work is done on computers in this organization and they have a small cafeteria in their premises.

2 The key stake holders in the organization are the high end management and the investors of the organization.

3 (a). Being a new start up they do not have any WHS policy, but they are planning to get the one. There are many advantages of having a WHS policy. It ensures the work place safety and safety of all the employees within the organization. It gives a practical approach and guidance in order to ensure the health safety of the employees in the organization. WHS policies also give the scope of flexibility in achieving the agreements. There are many factors which are left out, WHS policy covers all the safety issues possible within the organization.

(b) . When the WHS policies will be documented in this organization, yes they will be easily accessible to the employees as the provisions will be made so that they can go through the policies easily. The direct contact details i.e. the phone numbers and the websites of the WHS policy centers will also be given to the employees.

(c). In this organization there is a routine training on fire hazards at regular interval of time. There is a third party, which comes to the organization to train the employees. They tell them the best way to use the fire extinguisher, also they tell that how to handle different types of fires. They give some idea on first aid also in case if there is any causality.

(d). There is a separate department where any incident can be reported by anyone. All the employees are free to walk in there and report about the incident. There are some emergency numbers also on which the employees can call and tell the team about the incident. If the case is not very urgent they can send the emails also to the risk management team.

(e). The health and safety records are maintained in the organization in an appropriate manner and they are also reviewed at regular interval of time.

4.  The success of the WHS policy depends on the fact that all the employees must be aware of the safety practices. They must know all the procedures and steps to handle any hazardous situation. Any policy will be successful if it is implemented well and is also monitored properly at regular interval of time.

5.

Risk Description of how the hazard can occur in the workplace How high is the likelihood of the hazard at present on a scale of 1 to 5?

1= Very Low

2= Low

3= Moderate

4+ High

5= Very High

How high is the potential impact of the hazard at present on a scale of 1 to 5?

1= Very limited

2= Limited

3= Moderate

4+ Severe

5= Very Severe/ Critical

RISK TREATMENTS

What can be done to minimize the risk

Fire inflammable materials are kept near to cooking area Very high Severe Should make provisions to keep the inflammable materials away from kitchen area
Disease due to bacteria and viruses No proper provision of dumping the waste high Moderate Proper disposal of the wastes should be done
Accidents within the organization Poor light conditions moderate Moderate Light conditions should be improved
Breathing problems Various gasses like carbon monoxide Very high Critical Appropriate provision to dispose the gasses
Electrical shocks Electrical hazards high Severe All the wire must covered and kept out of the way of the employees

6 . The best way to keep a track of the effectiveness of the method is to keep a track on its implementation. At regular interval of time, the process must be reviewed and if there are any differences in the plan and implementation it must be rectified. Sometimes it happens that the plans looks fine on paper but in reality it do not work in the expected manner. So a proper check will help to identify any such issue also. Until and unless the plan is monitored it will be very difficult to know the effectiveness of the plan and hence the reviewing of risk plan should be an ongoing process in the organization.

7. (a) New staff must know form where they can get information about the WHS policy. They must have all the possible contacts where they can inform about any incident. They must be aware about the policies in brief.

(b) In the review of the risk management plan, the employees and the management should be involved.

(c) The business risks of future can be assessed by analyzing the inputs and the probable outcomes from it. All the points related to each and every action in the organization either big or small should be analyzed. When there is analysis of a single point then all the negative points come in front associated with the action. In this way the future risks can be identified.

(d) The organization can take following steps:

  • Take a broad point of view while risk management
  • Secure all the data bases
  • Give importance to the hazard issues given by the employees
  • There should always be a back plan
  • The members of the risk management team must be spontaneous and alert

Assessment 3

Activity 3.1

  1. In OHS training and induction plan, the new employees are told about the occupational health and safety measure. This can be done with the help of online OHS programs and also by the third party training organizations. A combination of both helps the new employees to get a complete overview of OHS.

2. There are different categories of training and the cost of the training depends on many of the factors involved in training. The most basic training costs around 5-10k AUD where as if the training is of high level it may go up also to the level of 50-60K AUD.

Activity 3.2

A. It is not legal to change the work procedures of any employee without informing them. This will come under section 562, fair work act 2009

B. In this case safety risk is involved, because this might make the employees disabled forever.

C. The management of the production will be responsible for this act.